Music Ed Mentor Podcast #009: Performance Logistics

Music Ed Mentor Podcast #009: Performance Logistics

Do you have an upcoming concert or recital? Putting on a great event means mastering communication, motivation, marketing, and technology. The logistical details can make or break your concert or recital, while doing a great job with logistics will take things to the next level.

This episode of the Music Ed Mentor Podcast is all about the logistics. I’m joined by Ryan Guth of the Choir Ninja podcast. Together we cover the entire concert planning process, from choosing repertoire to the after-concert checklist. I guarantee you’ll get new ideas you can use on your very next concert.

This Episode Is Also Available On:

In This Episode, You’ll Learn How To:

  • Plan ahead to give yourself peace of mind on concert night.
  • Put on a concert that engages your audience.
  • Mitigate the risk that your concert goes off the rails.

Free Performance Logistics Checklist

Download this ultimate planning checklist for concerts, with step-by-step action items to get you through the whole process.

This episode also has a bonus! You may remember Bruce Rockwell from our previous episodes on working with administrators. He’s included a concert promotion calendar. This bonus checklist will help make sure you’re playing to a full house.

Download the free checklist

Three Key Takeaways

“Send them home hummingor send them home thinking.”

Choosing repertoire is the first step in the concert planning process, and choosing a great closer is key. Make sure the audience remembers the concert by ending with a piece that gets parents singing in the car on the way home.

“The first thing the audience hears when we’re ready to begin is music.”

Get all the “business” out of the way using technology or by getting creative. Engaging your audience begins with playing music. After all, that’s why people showed up. Project a cell phone policy on the wall instead of making an announcement. Try an “e-program” online in addition to the printed program so there’s no need to go over it. Tune as part of the warm up. Get students to volunteer as ushers so there’s no need to make an announcement asking people to scoot to the middle. Eliminating these “business items” means you and the audience can focus on the music.

“It’s always important to debrief with your kids.”

If it’s elementary school, you might not be able to do a long-form debriefing. But always take the time to ask students what went well. For younger kids, it may be as simple as asking what their parents liked about the concert. For older kids, you may want to dedicate an entire rehearsal. Not only does this represent a valuable form of self-assessment, it can give you feedback you may have missed.


Elisa Janson Jones specializes in helping music educators build, grow, and manage thriving school music programs. With an MBA alongside her degree in music, she is also a coach and consultant to small businesses and nonprofits around the country, and serves as the conductor of her local community band. She has been teaching music for nearly 20 years and currently holds the prestigious position of elementary music teacher at a private K-8 Catholic School in Grand Junction, Colorado. Elisa was a top presenter at the NAfME National Conference in 2017 and will be presenting at state conferences in 2018. She is the founder of the International Music Education Summit and the author of The Music Educator’s Guide to Thrive.

This website uses cookies to improve your experience. By viewing or browsing our site, you are agreeing to our use of cookies. More Information