Music Ed Mentor Podcast #003: Equipment Inventory and Repair

Music Ed Mentor Podcast #003 Equipment Inventory and Repair

Maintaining your equipment and school instruments is critical to the long-term success of your program. Whether you teach band, orchestra, or choir, having a plan to repair and replace classroom equipment makes it easier to secure funding and plan ahead so that you aren’t stuck needing a repair the week of the concert. Better yet, having data to show your administrator makes it easier to get the funding your program needs.

In this episode of the Music Ed Mentor Podcast, I chat with Wendy Higdon about developing a plan for your equipment maintenance. Wendy has been teaching middle school music for more than 25 years, and her experience as a department chair means that she has great tips for working well with administrators.

This Episode Is Available On:

In This Episode, You’ll Learn How To:

      • Think about your program’s equipment needs like an administrator does
      • Develop an instrument/equipment inventory and repair plan
      • Present your plan to most effectively secure funding
      • Create a living document that can be used year after year

We’ve compiled some top tips from this episode in a free handout.

You can also register for a free webinar with Wendy and me here.

Three Key Takeaways

“If we can provide data, administrators can start to understand us better.”

Administrators are juggling a very different set of responsibilities. Providing data can show them how the goals of your program fit with those responsibilities. Providing precise information about your program’s growth will support your case and increase the likelihood you’ll receive their support.  

“Use charts, graphs, and images.”

Be visual! Data is important, but use visuals and good presentation skills to help administrators understand that ultimately this funding will be used to get kids learning. You’re more likely to secure funding when you connect your efforts directly to students.

“Show them there are many ways to secure funding.”

Administrators are more likely to contribute to instrument repair or replacement when they realize you’re also pursuing fundraisers, grants, student fees, and other sources. When you make it clear that you are exploring every available option for funding, administrators will more fully comprehend your dedication to the school.


Websites and resources mentioned in this episode include:

Elisa Janson Jones specializes in helping music educators build, grow, and manage thriving school music programs. With an MBA alongside her degree in music, she is also a coach and consultant to small businesses and nonprofits around the country, and serves as the conductor of her local community band. She has been teaching music for nearly 20 years and currently holds the prestigious position of elementary music teacher at a private K-8 Catholic School in Grand Junction, Colorado. Elisa was a top presenter at the NAfME National Conference in 2017 and will be presenting at state conferences in 2018. She is the founder of the International Music Education Summit and the author of The Music Educator’s Guide to Thrive.

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